1. General
1.1 These terms and conditions constitute the basis of the agreement between OnCallPI Limited, a limited company registered in England and Wales with registration number 15296323 at the following address: 124 City Road, London, EC1V 2NX (“The Company”, “We”, “Us”) and you, (“The Client”, “You”) in connection with all services provided by The Company to the Client.
1.2 These terms of business set out the basis on which The Company shall conduct all activities The Company is instructed to carry out by the Client and shall be read in accordance with any ancillary communication provided by the Company. Any specific issues arising in respect of individual matters shall be notified to The Client in writing.
1.3 The Company provides services including, but not limited to; surveillance, background checks, people tracing, matrimonial investigations, child custody investigations, employment background checks, corporate investigations, fraud investigations, insurance investigations, vehicle tracking. All services provided by The Company are provided in accordance with these terms and conditions and all applicable relevant legislation in force.
1.4 Any work undertaken by The Company shall be done only when the Company is satisfied that there is a sound and valid basis for such work to be conducted. Should it come to the attention of The Company that information pertinent to the validity of the work was misrepresented, fabricated, or withheld, all work shall cease immediately, and no refund will be offered.
1.5 During the course of any investigation, if circumstances should change and the basis for investigation should cease, all work shall cease immediately. No refund will be provided if the change in circumstances is attributable to the Client’s intervention in matters without consultation or involvement of The Company.
2. The Client’s General Obligations
2.1 When providing the Services, you, The Client agrees to adhere to the following obligations:
- To treat us, our staff and third-party agents with courtesy. Any instance of abusive, threatening, or intimidating behavior (however made) will be treated seriously and may be referred to the Police.
- In the event that you engage in any unacceptable behavior towards Us, our staff or third party contractors, We shall have the right to terminate the relationship immediately and expect payment in full for all work undertaken including any interest owed on amounts due.
- It is The Clients’ sole responsibility to ensure any documents or data delivered to the client by The Company are retained by the client. Any data, be it data pertaining to the client or any data collected through the course of an investigation shall be retained by The Company for no longer than three months on completion of services. After this period, unless otherwise instructed in writing by the client, all data shall be destroyed.
- Due to the nature of investigative and surveillance work, we cannot guarantee any possible outcome of our services. Whilst we always endeavor to do the best we can to obtain a positive outcome for our clients, the unpredictable nature of investigation work means that sometimes we are unable to do so.
3. Services
3.1 A GPS Electronic Tracking Device shall be deployed to a vehicle nominated by the Client. The device relies on the Global Positioning System , IoT and Mobile networks to determine and track the subject vehicle.
3.1.1 Any recorded location or real time transit data shall be transmitted to a central database. The data can be accessed in conjunction with software providing information such as subject vehicle geographical locations, addresses and subject vehicle speeds. Any data collected from the device shall be available during the period of an active investigation. It is the client’s responsibility to retain any required data after this period as in line within these terms and conditions.
3.1.2 Data collected by a GPS tracking device provides intelligence on the movement of an asset (normally a vehicle). As such, the tracker will also provide data on a living person (assumed or known). Data collected from the use of a tracking device should never be used as sole evidence without corroborating evidence such as photographic or physical surveillance conducted by an operative.
3.1.3 In the event that the GPS tracking device is lost, damaged and/or irretrievable by The Company (whatever the circumstances), The Company reserves the right to seek compensation to cover the loss of the device, any deposit will not be reimbursed.
3.2 Any surveillance work conducted shall be done so to comply with UK law in force from time to time or the laws of the country the surveillance work is conducted. Surveillance conducted by The Company shall be directed and non-intrusive.
3.2.1 During the course of any investigation, if circumstances should change and the basis for investigation should cease, all work shall cease immediately. No refund will be provided if the change in circumstances is attributable to The Client’s intervention in matters without consultation or involvement of The Company.
3.2.2 3 Due to the nature of surveillance work and the impartiality of The Company, The Company makes no guarantee of desired results and will not accept accountability for circumstances beyond our reasonable control.
4. Costs & Payment
4.1 Services must be paid for in advance and The Company shall not be obliged to commence work until cleared funds are in its possession. In the event an account is in place, all balances must be paid within 30 days of any work commencing.
4.2 Unless otherwise agreed in writing: The agreed charge for the services quoted by the Company is exclusive of any and all disbursements and other expenses incurred by The Company during the performance of the services, and these will be charged separately. Disbursements and other expenses include but are not limited to the following: travel expenses, other transport costs, expenses incurred during undercover work, fees and charges incurred in attending public or private functions necessary for the performance of the services, video editing, any other taxes, charges or tariffs necessarily incurred during the provision of the services, and any other expenses agreed in advance by the Client.
4.3 The Client shall pay all amounts of the agreed service in full without any deduction or withholding except as required by law. The Client shall not be entitled to assert any credit, set-off or counterclaim against The Company in order to justify withholding payment of any such amount in whole or in part.
4.4 The Client agrees to wholly indemnify The Company against any damages, costs, other charges, and in respect of any additional service time incurred because of providing the services. If for any reason The Company is unable to perform and/or deliver the services to the Client, a refund in full (if no services have been delivered) or in part (if partial services have been delivered) will be provided within 30 days after The Company agrees to provide it.
4.5 Any dispute in relation to any amount charged by The Company must be notified to The Company by the Client within 30 days of such charge being made. In the absence of notification in accordance with this paragraph, any charges made will be deemed to have been accepted for all purposes, and you consequently release The Company from all and any liability.
4.6 In the event that you are not satisfied with our services and you request a chargeback via your debit/credit card provider, we reserve the right to defend that chargeback and provide any evidence necessary to your debit/credit card company as proof that we fulfilled our contractual obligation to you. We may also in certain circumstances report any client trying to commit chargeback fraud to the relevant bodies and authorities, along with recuperating all costs incurred as a result of any actual or attempted chargeback.
4.7 In the event that The Client initiates a chargeback or payment dispute via their credit or debit card provider, The Client will be liable for the original amount paid, plus an additional £250 to cover the administrative costs and legal fees incurred by The Company in defending against the chargeback. The Company reserves the right to provide all necessary documentation to refute any chargeback and will pursue legal action if necessary to recover the owed amounts.
5. Complaints
5.1 If you are not satisfied, please direct your complaint to us in the first instance. All complaints made to us will be dealt with as quickly as possible.
6. Liability
6.1 The services we provide you with, based on information provided by you does not constitute advice to any third party to whom you may communicate with.
6.2 You accept and understand that we are not a law firm and are not in the position to offer you legal advice or arrange for such advice to be provided to you. You accept that none of the information we may provide under these terms and conditions amounts to legal advice.
7. Confidentiality
7.1 We will treat as confidential, all information concerning your personal and business affairs received as a result of your instructions and will not disclose the information to any third party except to those persons whom we deem necessary to inform solely for the purpose of conducting your instructions and then those individuals will be bound by the same terms as set out herein, unless such information
(a) is or becomes generally available to the public or
(b) is required to be disclosed in any jurisdiction by any law.
For the avoidance of doubt, the performance of some or all of the agreed methods to meet the defined objectives, may require us to outsource our services to a sub-contractor; it is unequivocally agreed that we do so with your agreement providing we in turn do so to a party that is in turn bound to contractual terms within the parameters of your instructions to us and our contract with you and in particular covering Confidentiality, Conflict of Interest, Compliance and Data Protection as those terms set out herein. We reserve the right to require you to enter into a separate confidentiality agreement should we deem it necessary. For the purpose of law enforcement and/or fraud awareness/prevention or enforcement, it is agreed that commercial data acquired by us in the course of your instructions may be shared at our discretion. We reserve the right before we commence any actions or activities on your behalf to conduct due diligence on the client and instructions. This may require that you provide proof of your identity prior to undertaking your instructions.
8. Third Parties
8.1 The terms on which we are acting on your matters (contained herein or otherwise) are intended to be enforceable solely by The Client and The Company. We do not accept any liability for services or information provided by any third parties instructed by you on your behalf in respect of your matters.
9. Communication
9.1 We shall only communicate with the client directly or with individuals authorised by the client. If you have any specific security requirements relating to the communication of information to you or your company (as the case may be) then please advise us.
10. Cancellation and Refunds
10.1 Where The Company has been instructed to commence a service of any kind, and you have paid us in advance for these services, we are entitled to deduct from these monies for costs for any work undertaken based on these instructions. Any failure to disclose or any attempts to withheld information by you which undermines or negates any investigative work conducted by the Company may result in work ceasing and no refund offered.
10.2 Any refund made or offered by The Company will be limited by funds available after any direct or indirect liability incurred by The Company, including time used for the purpose of meetings, facilities hire, consultations, travel or preparation, has been remunerated.
10.3 All payments made to The Company are final and non-refundable. By instructing The Company and making a payment, The Client acknowledges and agrees that no refunds will be provided under any circumstances, except as specifically provided in these terms and conditions.
11. Personal Data and Documentation
11.1 If at the end of an investigation you wish for us to return or send to you or another individual or deposit in safe custody any documentation, which we have acquired from you or on your behalf in respect of such matter, please provide written instructions of the same. In the event that we receive no instructions, we shall retain such documentation and any personal data on our files or electronically, securely for a period at our discretion not exceeding 6 months.
11.2 We shall submit to audits and inspections, provide you with whatever information you need to ensure that we and you are both meeting the Article 28 obligations, and tell you immediately if you instruct us to do any act in a way infringing UK GDPR.
12. Variation of Terms
12.1 We reserve the right to amend or supplement any terms herein contained generally or specific to any matter by providing notice in writing.
13. Compliance
13.1 All instructions are carried out with due consideration given to Data Protection Act 2018, the Regulation of Investigatory Powers Act 2000, the Criminal Procedure and Investigations Act and The Bribery Act 2010 and accordingly no part of the instructions will be conducted in breach thereof. If, at any time during this work, we have reasonable grounds to suspect you are committing or contemplating committing, an offence under the Bribery Act, we shall automatically notify the relevant authorities.
13.2 We undertake that any use of equipment which obtains and or stores personal data will be used in accordance with the relevant law.
13.3 Any personal data received by The Company either directly from the client or collected during the investigation shall be stored securely by The Company. No data shall be sold to any third parties, used for marketing purposes or made available to the public domain.
14. Governing Law
14.1 The Agreement and these Terms and Conditions (including any non-contractual matters and obligations arising therefrom or associated therewith) shall be governed by, and construed in accordance with, the laws of England and Wales.
13.2 Any dispute, controversy, proceedings or claim between the Parties relating to the Agreement or these Terms and Conditions (including any non-contractual matters and obligations arising therefrom or associated therewith) shall fall within the jurisdiction of the courts of England and Wales.
15. Notices
14.1 For the purposes of these terms and conditions, the address at which notices can be left or to which notices can be sent by post is the address cited at 1.1 of these terms. Please note that calls may also be recorded for training and quality purposes. Please ensure you have read and agreed to these Terms and Conditions.